Called to order at 7pm on
8/9/12 by Suzy Busby.
For attendance see sign in
Suzy Busby welcomed
everyone for coming to the meeting and gave out the agenda for
tonight and the calendar for the year to all present. All then stood
up and played an Icebreaker. The game involved someone holding a
large ball of string or yarn and calling out someone’s name and
then throwing them the string while holding the end, that person then
calls someone else’s name and throws the ball while still holding
onto the string. This is done until all names are called and all
people are holding the string. This makes a large web and shows
everyone that all of us are connected and need to work together to
make the Troops and Service Unit work.
Everyone then received a
copy of the agenda, meeting calendar and the SU camp out sheet.
We then broke up into 3
groups and spent 15 minutes working. 1
group started work on recruitment posters
for the SU Recruitment day at Platt Springs on Saturday the 25th,
from 10-1p. Each troop needed a poster for the event and she also
made everyone aware that we need at least one person from each troop
there. We would bring the posters. Another group was with JoAnne
Bouleware to talk about the State Fair planning. All troops need to
sign up for the SU day on October 11th.
The 3rd group was
with Vicki Newman and worked on the On Time Event at Camp Kinard.
Everyone was made aware that it would cost $1.50 instead of $1 so
that the girls would get a patch. The SU will buy the food and all
supplies the troops however, would have to supply the tents.
Next Suzy introduced the
Service Team to all present at the meeting. (See your agenda for
names and positions.) This years calendar was introduced, and
special notice was made of the campout. If any girls have food
allergies or special needs the troops are asked to note it.
Sign up sheets were
provided for SU date at the State Fair. Other activities that will
be going on include the Father-Daughter Dance, Daisy/Brownie Playday,
New Year Party, Fall Product sale, Twilight Camp, Cookies, Sock Hop,
and Volunteer support.
Every other month on the
calendar it was noted that we would have some kind of training at the
meeting. All new leaders will need Moutains to Midlands 101. If you
can’t go to the class Suzy Busby is now a trainer. Returning
leaders need to pick up the 3 forms set out they include the Accident
form, Position agreement and Volunteer essentials. All need to sign
up so that if needed we can contact you and/or email you information.
Joann Bouleware spoke
about the registration forms and handed out copies to all. Make sure
when parents fill them out all the information is there, otherwise
she can’t finish entering in the troop and registration will not be
completed for that troop. She asked that special importance be
placed on grade, phone numbers and pictures taken. 1 person is the
Primary Leader (PL) noted for each troop. At recruitment day we can
get these forms filled out it doesn’t have to wait until the
meeting. She also stated that there are Coupons for returning girls
and registering girls on time. They will be $4 toward the Jouneys/
$15 toward leader sets. She needs a DUE summary for all troop forms
handed in. If a girl has moved up or graduated it’s ok she just
needs the numbers to add up.
Paula Freeman spoke about
the Fall Product Sale. It’s the nuts/candies and magazine Fund
Raiser before the cookie sales. This gets each troop $1 per item
sold and $2 for each magazine. The magazine booklets need to be
completely filled in to get the money. This is our 4th
year doing this sale. If you want your troop to be able to sell you
need to register. There will be samples of the nuts and candies at
the September meeting. The leaders of the troops that registered
last year will need to do the on-line training, first time leaders
will do the face to face training. We had 3 troops do it last year.
The face to face training is here on 9/8 for 2 sessions. Paula has
further information if you would like. Products will go on sale
9/21, all the dates are on the calendar. If you need to contact
Paula her she can be reached at 739-0163 (home) or e-mail her at
Recruitment needs people
at Lexington 2 next week. If you want to go Suzy has bags made up to
take to the event with all you need in it (flyers, surveys, table
cloth and sign). She has put a note in so that you will know what to
do as well. The interest forms are so we can contact them and follow
up on their interest. Encourage them to come on 8/25 to Recruitment
day. We really increased our numbers last year and this day helped
us do it. We hope that it will again and we can keep our numbers up.
Several of our meeting spots can accommodate more troops so let them
know that as well. If they don’t want to fill in the survey give
them a flyer. We are sending them out so that all the schools will
send them home on the first day also.
The State Fair need 5
adults at all times. There will be no dropping off of girls and
leaving. They also need to be able to answer questions from the
public. Page 6-7 of the Focal Points gives some information. All
girls need to wear their uniforms at the event. Also this will get
them in free on any day of the fair. Leaders wear their shirt and
pin to get in. Council is doing events on some days and the Service
Units on others. We need a lot of girls on the Sing Along Day.
October 11th, at
the fair, will replace our SU meeting. From 6-8 we need an activity
for the girls to do. Each troop will take a poster to complete to
decorate the area with. DO NOT CUT IT OUT, use the entire space.
They need to be brought back to JoAnne. Each troop also needs to
make 100 swaps for the event to hand out. You can look on the
internet for ideas. If you are bringing girls make sure the
permission slips are filled out and you have the correct number of
Go to the GS website and
click on volunteers, and then on SU 649 if there are any questions.
Your sign in is your Member# and password. JoAnne has a calendar up
and will keep it updated as quickly as she can. Click on Primary
Leader and you will be able to see the girls registered. The forums
are good for questions and help needed.
Then Emily and Sara were
introduced they are working on their Bronze Award, they brought
letters explaining their project to give to the leaders. They are
making blankets for Project Linus, they’re given to kids in the
We closed the meeting with
the Circle and recited the Law and Mission.
Minutes submitted by